Town Clerk/Tax Collector
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Town of Canadice
5949 County Road 37 Springwater, NY 14560 Eileen Schaefer, Town Clerk/Tax Collector Registrar Vital Records; Notary Public; Records Management Officer Term expires December 2025 townclerk@canadice.org Diane Horning, Deputy Town Clerk/Tax Collector 585-367-2050, ext 2 585-367-3880 fax The Town Clerk/Tax Collector’s office provides certified copies, a variety of licenses including marriage, hunting, fishing and dog licenses; genealogy record searches, notarizations, receipt of revenues from permits issued by the Building, Planning and Zoning offices, information for FOIL requests, parking permits, assists the Board of Elections and their staff that work at every election for your right to vote, manage the tax collection process and provide the Ontario County Treasurer with accurate records reflecting each tax collection period. The office is also now responsible for Water District No. 1 quarterly billing. |
Regular Hours for the Town Clerk/Tax Collector's office:
Tuesday, Wednesday, Thursday- 8:30 am until 4:30 pm. Thursday evening- 5:00 pm until 7:00 pm. Saturday morning- 9:00 am until 11:00 am. --------------------------------------------------------------------------------------------------------- The Town Clerk/Tax Collectors office will be closed Saturday February 4th. The drop-box by the front doors of the town hall is always available to leave paperwork off when the building is not open. --------------------------------------------------------------------------------------------------------- |
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Ontario County - Town of Canadice Tax Collection
Taxes are collected in this office January through March each calendar year. Taxes unpaid by the close of business on March 31st will be turned over to the Ontario County Treasurer for collection. At that time you must call the Ontario County Treasurer's office at 396-4432 for a current amount due.
Eileen Schaefer
Collector of Taxes
Town of Canadice
Click here for instructions on how to download a tax bill (for both Town/County and School).
School Taxes are collected by each School District, check your school tax bill for the correct school district and payment information.
Honeoye Central School (tax bills ARE online)
Collector of Taxes
PO Box 525
Honeoye, NY 14471
Phone: 585-229-4125
Livonia Central School (tax bills are NOT online)
Collector of Taxes
Five Star Bank
Livonia, NY 14487
Phone: 585-346-4000, ext 4005
Naples Central School (tax bills are NOT online)
Collector of Taxes
136 N Main St
Naples, NY 14512
Phone: 585-374-7922
Wayland-Cohocton Central School (tax bills ARE online)
Collector of Taxes
PO Box 163
Warsaw, NY 14569
Phone: 585-728-2212
NYS Department of Health Vital Records
MARRIAGE LICENSES
What do I need to do to get a marriage license?
A couple who intends to be married in New York State must apply in person for a marriage license to any town or city clerk in the state. Applicants need:
- Proof of Age - one of the following:
- If either party has been married before, they must provide proof of how the last marriage ended, i.e. Divorce decree, death certificate.
Is there a waiting period?
Yes. After purchasing a marriage license, the couple must wait 24 hours before getting married. After the 24 hour waiting period, the license is valid for 60 days.
How much does the license cost?
The $40 fee for the license includes the issuance of a Certificate of Marriage Registration. This certificate is automatically sent by the issuing clerk to the applicants within 15 days after the completed license is returned by the officiant (person who performs the ceremony).
What are the age requirements?
In New York State, no parental consent is required for applicants who are 18 years of age or older. For applicants under the age of 18, please contact the Town Clerk for more information.
Is there a waiting period?
Yes. After purchasing a marriage license, the couple must wait 24 hours before getting married. After the 24 hour waiting period, the license is valid for 60 days.
How much does the license cost?
The $40 fee for the license includes the issuance of a Certificate of Marriage Registration. This certificate is automatically sent by the issuing clerk to the applicants within 15 days after the completed license is returned by the officiant (person who performs the ceremony).
What do I do about my last name?
Every person has the right to adopt any name by which he or she wishes to be known simply by using that name consistently and without intent to defraud.
A person's last name does not automatically change upon marriage, and neither party to the marriage is required to change his or her last name. One or both parties to a marriage may elect to change the last name by which he or she wishes to be known after the marriage by entering the new name in the appropriate space provided on the marriage license. The new name must consist of one of the following options:
Do I need to notify Social Security?
If you elect to change your name, you must notify Social Security to have your name changed in their records. There is no charge for this service.
How do I obtain a copy of my marriage license?
A certified copy of the marriage record is available from the office of the Town or City Clerk who issued the license (fee $10), or from the New York State Department of Health (fee $30).
To request a copy of a marriage certificate from the Town Clerk, you must:
Who is eligible to obtain a copy of a birth record?
Copies of birth records are available from the Registrar of Vital Statistics for the town or city in which the child was born, or from the Vital Records Section of the New York State Department of Health. Please note that it does not matter where the parents lived at the time of the birth of the child. Births are registered in the city or town where the birth took place. The Registrar of Vital Statistics in most cases is the Town Clerk.
How much does it cost to obtain a copy of my birth record?
The fee for obtaining a copy of the birth record from the Town Clerk is $10 and the Vital Records Section of the New York State Department of Health charges $30.
How do I request a copy of my birth record?
Eligible people may request a copy of a birth certificate from the Town Clerk by:
Who is eligible to obtain a copy of a death record?
Copies of death records are available from the Registrar of Vital Statistics for the town, village or city in which the death occurred, or from the Vital Records Section of the New York State Department of Health. Please note that it does not matter where the deceased lived at the time of death. Deaths are registered in the city, village or town where the death occurred.
How much does it cost to obtain a copy of a death record?
The fee for obtaining a copy of the death record from the Town Clerk is $10 and the Vital Records Section of the New York State Department of Health charges $30.
How do I request a copy of a death record?
Eligible people may request a copy of a death record from the Town Clerk by:
To obtain an uncertified copy of a death record for genealogical purposes, the person's death record must have been on file for at least 50 years. The 50 year requirement is waived for direct-line ancestors of the deceased. However, proof of the relationship must be provided. Fees for copies of records for genealogical purposes may be found on the Department of Health website.
For more information and application forms please visit the Department of Health website at: www.health.state.ny.us/vital_records/
Ontario County - Town of Canadice Tax Collection
Taxes are collected in this office January through March each calendar year. Taxes unpaid by the close of business on March 31st will be turned over to the Ontario County Treasurer for collection. At that time you must call the Ontario County Treasurer's office at 396-4432 for a current amount due.
Eileen Schaefer
Collector of Taxes
Town of Canadice
Click here for instructions on how to download a tax bill (for both Town/County and School).
School Taxes are collected by each School District, check your school tax bill for the correct school district and payment information.
Honeoye Central School (tax bills ARE online)
Collector of Taxes
PO Box 525
Honeoye, NY 14471
Phone: 585-229-4125
Livonia Central School (tax bills are NOT online)
Collector of Taxes
Five Star Bank
Livonia, NY 14487
Phone: 585-346-4000, ext 4005
Naples Central School (tax bills are NOT online)
Collector of Taxes
136 N Main St
Naples, NY 14512
Phone: 585-374-7922
Wayland-Cohocton Central School (tax bills ARE online)
Collector of Taxes
PO Box 163
Warsaw, NY 14569
Phone: 585-728-2212
NYS Department of Health Vital Records
MARRIAGE LICENSES
What do I need to do to get a marriage license?
A couple who intends to be married in New York State must apply in person for a marriage license to any town or city clerk in the state. Applicants need:
- Proof of Age - one of the following:
- Birth Certificate
- Baptismal Record
- Naturalization Record
- Census Record
- Driver's License
- Passport
- Employment Picture ID
- Immigration Record
- If either party has been married before, they must provide proof of how the last marriage ended, i.e. Divorce decree, death certificate.
Is there a waiting period?
Yes. After purchasing a marriage license, the couple must wait 24 hours before getting married. After the 24 hour waiting period, the license is valid for 60 days.
How much does the license cost?
The $40 fee for the license includes the issuance of a Certificate of Marriage Registration. This certificate is automatically sent by the issuing clerk to the applicants within 15 days after the completed license is returned by the officiant (person who performs the ceremony).
What are the age requirements?
In New York State, no parental consent is required for applicants who are 18 years of age or older. For applicants under the age of 18, please contact the Town Clerk for more information.
Is there a waiting period?
Yes. After purchasing a marriage license, the couple must wait 24 hours before getting married. After the 24 hour waiting period, the license is valid for 60 days.
How much does the license cost?
The $40 fee for the license includes the issuance of a Certificate of Marriage Registration. This certificate is automatically sent by the issuing clerk to the applicants within 15 days after the completed license is returned by the officiant (person who performs the ceremony).
What do I do about my last name?
Every person has the right to adopt any name by which he or she wishes to be known simply by using that name consistently and without intent to defraud.
A person's last name does not automatically change upon marriage, and neither party to the marriage is required to change his or her last name. One or both parties to a marriage may elect to change the last name by which he or she wishes to be known after the marriage by entering the new name in the appropriate space provided on the marriage license. The new name must consist of one of the following options:
- the surname of the other spouse
- any former surname of either spouse
- a name combining into a single surname all or a segment of the pre-marriage surname or any former surname of each spouse
- a combination name separated by a hyphen, provided that each part of such combination surname is the pre-marriage surname, or any former surname, of each of the spouses.
Do I need to notify Social Security?
If you elect to change your name, you must notify Social Security to have your name changed in their records. There is no charge for this service.
How do I obtain a copy of my marriage license?
A certified copy of the marriage record is available from the office of the Town or City Clerk who issued the license (fee $10), or from the New York State Department of Health (fee $30).
To request a copy of a marriage certificate from the Town Clerk, you must:
- Complete an application form available from the clerk or download the application from the Department of Health website below if you wish to complete the form in advance.
- Remit the $10 fee (cash or check)
- Present identification
Who is eligible to obtain a copy of a birth record?
- The person named on the birth certificate
- A parent of the person named on the birth certificate (requesting parent's name must be on the birth certificate)
- Only by order of a New York State Court may a spouse, child or other persons obtain a copy of a birth certificate
Copies of birth records are available from the Registrar of Vital Statistics for the town or city in which the child was born, or from the Vital Records Section of the New York State Department of Health. Please note that it does not matter where the parents lived at the time of the birth of the child. Births are registered in the city or town where the birth took place. The Registrar of Vital Statistics in most cases is the Town Clerk.
How much does it cost to obtain a copy of my birth record?
The fee for obtaining a copy of the birth record from the Town Clerk is $10 and the Vital Records Section of the New York State Department of Health charges $30.
How do I request a copy of my birth record?
Eligible people may request a copy of a birth certificate from the Town Clerk by:
- Completing an application form available from the clerk or download the application from the Department of Health website below if you wish to complete the form in advance.
- Remit the $10 fee (cash or check)
- Present identification
Who is eligible to obtain a copy of a death record?
- A person with a NYS Court Order issued showing a necessity
- The CURRENT spouse, parent or child of the deceased or their lawful representative
- A person requiring the record for a documented legal right or claim
- A person with a documented medical need
- A government agency for official purposes
Please note that an attorney may only obtain a copy of a death certificate if they are representing someone authorized to get a copy.
Copies of death records are available from the Registrar of Vital Statistics for the town, village or city in which the death occurred, or from the Vital Records Section of the New York State Department of Health. Please note that it does not matter where the deceased lived at the time of death. Deaths are registered in the city, village or town where the death occurred.
How much does it cost to obtain a copy of a death record?
The fee for obtaining a copy of the death record from the Town Clerk is $10 and the Vital Records Section of the New York State Department of Health charges $30.
How do I request a copy of a death record?
Eligible people may request a copy of a death record from the Town Clerk by:
- Completing an application form available from the clerk or download the application from the Department of Health website below if you wish to complete the form in advance.
- Remit the $10 fee (cash or check)
- Present identification
To obtain an uncertified copy of a death record for genealogical purposes, the person's death record must have been on file for at least 50 years. The 50 year requirement is waived for direct-line ancestors of the deceased. However, proof of the relationship must be provided. Fees for copies of records for genealogical purposes may be found on the Department of Health website.
For more information and application forms please visit the Department of Health website at: www.health.state.ny.us/vital_records/
NOTARY SERVICES are available at no charge at the Town Clerk's Office. You must appear in person and bring proof of identity in order to have a document notarized.
(The European Wildcat, cousin to the African Wildcat, was seen stalking a Canadice resident)
HUNTING AND FISHING LICENSES
Hunting and Fishing Licenses are available at the Town Clerk’s office.
Did you know if you purchase your hunting and fishing license at your local Town Clerk’s office, the sales commission will be retained with your town?
License Year:
Hunting Licenses are now valid from September 1 through August 31.
Fishing Licenses are valid for one year unless a one-day or seven-day fishing license is purchased.
For Further Detailed Information
Please visit the DEC's web site at www.dec.ny.gov
DOG LICENSES
New York State law requires that every person owning or harboring a dog over the age of 4 months must obtain a license for that dog. Licenses are administered by the New York State Department of Agriculture & Markets, but they are enforced locally.
Hunting and Fishing Licenses are available at the Town Clerk’s office.
Did you know if you purchase your hunting and fishing license at your local Town Clerk’s office, the sales commission will be retained with your town?
License Year:
Hunting Licenses are now valid from September 1 through August 31.
Fishing Licenses are valid for one year unless a one-day or seven-day fishing license is purchased.
For Further Detailed Information
Please visit the DEC's web site at www.dec.ny.gov
DOG LICENSES
New York State law requires that every person owning or harboring a dog over the age of 4 months must obtain a license for that dog. Licenses are administered by the New York State Department of Agriculture & Markets, but they are enforced locally.
Provide: Proof of current rabies vaccination and spay/neuter certificate if applicable. Payment may be made with a check or cash.
See the table below for the correct dog license fee.
